Connect ordering, suppliers, expenses, inventory, invoices, income and operational compliance. One platform across every site — with AI catching the exceptions before they become month-end work.
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Eight tightly-integrated capabilities across the full buying lifecycle — buying, receiving, stock, expenses, payment and reporting — replacing the spreadsheets, inboxes and point tools that currently sit between them.
AI-driven replenishment that learns from your usage, stock levels and lead times — and prompts orders at the right moment. No more spreadsheet babysitting.
Requisitions, approvals and PO creation routed by site, value and category. Configurable in plain language, not consultancy hours.
Stock counts, valuations and consumption tied directly to ordering. Less waste, fewer emergency runs, cleaner cost-of-goods.
Rolling forecasts, budget allocation and live variance tracking — every site, every period, against actual committed spend.
3-way match against PO and GRN with five AI checks. Errors flagged before payment, not after. Credit notes drafted automatically.
Receipts, claims and mileage in the same platform as purchasing. One approval flow, one audit trail, one set of controls.
Onboarding, agreements, performance scoring and rebate tracking through a two-sided supplier portal — not a contact list.
Audit-ready exports, accounting integrations and a compliance trail across every order and invoice, every site, every period.
Once purchasing, stock, expenses, invoices and income sit together, PurchaseFlow can find patterns that single-purpose tools miss: bad prices, duplicate invoices, supplier drift, waste, margin pressure and carbon impact.
Field verification, 3-way matching, fraud detection, duplicate detection, calculation check. Five AI checks before a single invoice gets near your accounts team.
Automatic UNSPSC classification turns messy procurement data into a spend map you can actually act on — tail spend, anomalies, consolidation opportunities.
Product-level carbon attribution using DEFRA 2025 factors. Nothing competitors offer comes close — they report on suppliers, we report on what you actually bought.
Errors compound across disconnected systems. PurchaseFlow ties the loop so a mistake at receipt, stock count, expense claim or supplier invoice cannot quietly become month-end noise.
Operations order across every supplier in one basket. Budgets are checked at request, not after the fact.
GRN captured on-site, in real time. Short deliveries and substitutions flagged before they hit invoice.
Staff expenses, email receipts and mileage claims follow the same approval and finance controls.
Counts, stock values and predictive ordering connect purchasing to actual usage and site demand.
Invoice matched against PO and GRN. Five AI checks run automatically. Discrepancies drafted as credit notes.
Spend, supplier performance, variance, exceptions and carbon roll up into reporting finance can trust.
Each industry section should lead with its own operating pain: fast-moving food stock, decentralised education spend, job-based construction buying, healthcare audit trails and multi-site service delivery.
Eight suppliers before 10am. Deliveries arrive mid-service. Stock, recipes, allergens, waste, menu margin and supplier invoices all need to agree.
Decentralised buying across campuses and schools. Tight budgets, catering compliance, supplier frameworks and audit requirements without removing local autonomy.
Materials ordered against jobs and sites. Price volatility, short deliveries, supplier substitutions, approvals and invoice disputes handled before they hit finance.
Consumables, PPE, food, cleaning and medical supplies with CQC-grade audit trails across every site, every order and every approval.
Site-based teams buying consumables, uniforms, equipment and services need fast ordering, budget control, stock visibility and supplier accountability.
Branches need autonomy to move quickly while head office needs consistent suppliers, live spend, stock controls, POS income and margin reporting.
Procurement spans roles. The platform speaks each language — and lets each role find themselves on the site within seconds.
Spend, expenses, invoices, income and exports in one view. Month-end becomes confirmation, not detective work.
For finance →Supplier control, price files, UNSPSC spend maps, tail spend visibility, rebates and product governance.
For procurement →Ordering, goods-in, stock, checks, waste and compliance workflows that work during live operations.
For operations →Cloud-native, UK-hosted on AWS, Cyber Essentials. Integrates with your accounting and ERP stack.
For IT →Most tools handle one slice: cards, requisitions, invoices, expenses or stock. PurchaseFlow connects ordering, delivery, expenses, inventory, income, finance and analysis — with AI running through all of it.
Cloud-native. UK-hosted on AWS. Cyber Essentials certified. Built to plug into the systems you already run.
Send us a sample week of orders, invoices, expenses or stock data. We'll show where spend, suppliers, stock and finance are drifting before you commit to anything.
